Summary of the December 19, 2011 Meeting of the Board of Directors

TREASURER’S REPORT: Bill Gates reviewed the financial report, which had been distributed to board members in advance. Starting January 1, 2012, Bill will perform the treasurer’s functions under a personnel services contract, versus his current status as a board member.

MEMBERSHIP COMMITTEE: Eve McGrory reported that there were 243 new memberships YTD in 2011.

COMMUNICATION COMMITTEE: An iContact message was sent out regarding the redesigned website. Ron Berry had an article published in The Journal of the Association of Concert Bands (ACB) about the New Horizons band camp at Interlochen.

FOUNDER’S REPORT: There are six international fellowships planned for 2012. Music directors from overseas will visit New Horizons groups in North America for the purpose of learning more about the New Horizons program and how to implement the program in their country. The funding for this program comes primarily from NAMM.

OTHER BUSINESS: The website has a new look and the information has been reorganized. The board recognized John Morgan, webmaster, for his efforts.

Summary of the November 21, 2011 Meeting of the Board of Directors

DEVELOPMENT COMMITTEE: Barbara reported that Lampcraft and Alfred Publishing renewed their business memberships. While in New York City, Barbara visited the Third Street Settlement New Horizons Band.

COMMUNICATION COMMITTEE: Two iContact messages were sent to members, the electronic newsletter and the second message about our business members.

MEMBERSHIP COMMITTEE: Eve reported new memberships continue at a steady pace.

FOUNDER’S REPORT: The 2012 Chautauqua Band camp will be changed to a long weekend format. The 2013 Chautauqua camp will return to the normal 4 day format.

OTHER BUSINESS: The board agreed that Linda Johnson, the new NHIMA Newsletter editor, produced a fantastic newsletter. A proposal for a band camp was received from the University of South Carolina New Horizons Band. The board unanimously approved the band camp.

Summary of the October 1, 2011 Meeting of the Board of Directors

Kathy welcomed the new board members for 2012: Ron Berry, Sally Bowers, and Mary Jean Hull, who all sat in on the board meeting.

COMMUNICATIONS REPORT: Jim reported that the primary focus of the communications committee is sending out iContact messages, with business members’ information. There is still an issue regarding the open rate (reading of the messages). Kathy reported our rate is higher than the average rate for iContact usersa.

FOUNDER’S REPORT: Roy reported that the 20th anniversary tours met the objectives. About two thousand members participated either by hosting or attending the tour stops. Iterest for the NAMM Grant Fellowships has come from Costa Rica, Zimbabwe, Kenya, India, Finland, Spain, South Africa, and Greece.

DEVELOPMENT COMMITTEE: Barbara led a discussion on fundraising. Some of the possible projects that were brought up are: bringing directors to camps, support research for NHIMA, establish endowment and/or Foundation fund for sustainability, and focus on establishing new organizations. This topic will continue to be discussed.

The board discussed the idea of using permanent e-mail addresses, so that as board members change, e-mail can still be received by the correct persons. The board will discuss this further with John Morgan at the annual meeting.

Dick reported that NAMM continues to allow two members from grant recipients to participate at the annual NAMM show in Anaheim, CA in January 2012.

Summary of the August 29, 2011 Meeting of the Board of Directors

TREASURER REPORT: Bill Gates sent an electronic financial report in advance of the conference call. Bill reported that we received both the final 2010 and the initial 2011 NAMM grant money awarded for the project titled “Internationalizing New Horizons.”

DEVELOPMENT COMMITTEE: Barbara contacted our business members about the iContact message that will be sent out about their business. Eight replied with articles. Barbara prepared a discussion paper dealing with fundraising and endowments. This topic will be discussed at the October in-person meeting.

COMMUNICATION COMMITTEE: Jim reported two iContact messages were sent out in August, and two more will go out in September.

FACEBOOK: Kathy reported the NHIMA Facebook Page is up and running, and the activity is continuing to increase. This is another way to communicate with members but will not replace iContact messages or the newsletters.

NEW BUSINESS: Kathy initiated the subject of setting up permanent email addresses for pertinent board of director members. This will be discussed further at the next board meeting. John Morgan and Tony Oliver have been invited to speak at the in-person meeting at Chautauqua. There will not be a September conference call meeting due to the Oct 1st in-person meeting.

Summary of the July 18, 2011 Meeting of the Board of Directors

TREASURERS REPORT: Bill reported NHIMA will receive the final installment of the NAMM Grant once they receive our final report which is due July 31.

MEMBERSHIP REPORT: Eve reported there were three new group members, one in Sedberg,h England.

COMMUNICATIONS COMMITTEE REPORT: iContact messages are sent out on a regular basis to announce camp registration deadlines. The committee is commended on keeping the membership informed. All of the business members were contacted to submit information about their business to be sent out in an iContact message.

FOUNDER’S REPORT: Roy continues to travel around the country and Canada visiting many of the 20th Anniversary Tour Stops. Roy was one of the conductors at the Olympia Band Camp.

NEWSLETTER EDITOR: Linda Johnson is the new NHIMA newsletter editor. The article deadline was changed to Oct 1 since August tends to be an off month for NH groups.

NEW BUSINESS: Dick Prettyman reported he has been in contact with a director of a community band in Reading, Pennsylvania to discuss the possibility of their band acting as mentors to New Horizons bands. Discussion followed regarding the connection of New Horizons groups and community bands.

Summary of the June 20, 2011 Meeting of the Board of Directors

MEMBERSHIP REPORT: Eve McGrory reported that one band paid for all their members to join NHIMA. The newest group member is the Coro Athena Chorus from Bologna, Italy. Their director is Marco Fanti, who was one of the NAMM Internationalizing Grant participants in 2011.

COMMUNICATIONS COMMITTEE: Jim Cubberly informed the board that two iContact messages had been sent out in the last month. Music from concerts is now displayed on the NHIMA web site for submissions by band camps and local groups. Jim sent the local reps an e-mail about submitting their concert selections on the site. We feel that directors especially will benefit from this service.

FOUNDER’S REPORT: Roy reported the Interlochen Camp was a very successful camp with 77 participants. Great music and beautiful weather were enjoyed by all. The NAMM Internationalizing Grant was renewed for 2012.

OTHER BUSINESS: The board decided that after extensive research and proposals from three different travel consultants, a European River Boat Cruise is too expensive to pursue further. Dick Prettyman suggested we consider utilizing established community bands to begin New Horizons bands. Advantage of this connection: Community groups have an established library and meeting place, at least one director, and likely potential teachers for New Horizons groups. Linda Johnson has been chosen as the newsletter editor to replace Shirley Micheals who is retiring.

Summary of the May 16, 2011 Meeting of the Board of Directors

TREASURER’S REPORT: Bill Gates forwarded an updated financial report prior to our conference call. The board members reviewed it and there were no questions or concerns.

MEMBERSHIP REPORT: Eve reported there were 5 new planning members and 3 new group memberships.

DEVELOPMENT REPORT: Barbara began a discussion regarding the different types of donations, and a discussion was held about how the different types should be handled.

COMMUNICATIONS REPORT: Jim brought up the topic of sharing concert repertoire on the NHIMA web site. Discussion was held, and the board decided this would be very beneficial for directors and members. This information is now listed under Music / Library on the web site.

OTHER BUSINESS: Kathy reported that Bill Gates will continue in the treasurer’s position as of January 1, 2012. The search for the Newsletter Editor is currently underway.

Summary of the April 18, 2011 Meeting of the Board of Directors

TREASURER’S REPORT: Bill Gate’s report presented the checkbook, NAMM Grant and Anniversary Tours balances.

MEMBERSHIP REPORT: Eve reported memberships continue to be processed along with donations.

COMMUNICATION COMMITTEE: Three iContact messages were sent since our last board meeting: 1) tours and stories about the tours, 2) spring NHIMA newsletter, and 3) Newsletter editor position.

FOUNDER’S REPORT: Kathy reported (in Roy’s absence) Cornelia Van Oostrum from South Africa visited the Rochester Band and then went to the Third Street Settlement NHB in Manhattan. The final NAMM Grant International Fellowship Director, Alan Lewis from the UK, will visit shortly.

OTHER BUSINESS: The following motion was passed unanimously: Effective January 1, 2012, the NHIMA treasurer position will become an independent contractor position. Also effective January 1, 2012, the treasurer will no longer be a member of the NHIMA Board, nor be required to attend Board meetings. The contractor treasurer could, at his/her discretion, participate in Board meetings. With the exception of being on the Board or being required to attend Board meetings, the contractor treasurer would assume all of the functions and responsibilities of the current Board treasurer.

The Board is continuing to explore information about offering a 2012 New Horizons European Cruise.

Discussion was held regarding the best venues to use the article written by Board member Lucette Fortier about New Horizons.

Summary of the March 21, 2011 Meeting of the Board of Directors

TREASURER’S REPORT: Bill Gates reported NHIMA accountant has completed and submitted the federal and state tax returns. The second portion of the NAMM International Fellows Grant has been received.

MEMBERSHIP REPORT: Eve McGrory reported there are still e-mails that are bounced back to her. Several board members are contacting people by phone or mail. Eve reported there have been 14 new single members, 5 new lifetime members, 1 new couple member, 5 new planning members and 1 new group member from Feb 14- March 21.

DEVELOPMENT COMMITTEE: Barbara Belbeck reported she is continuing to send out business letters to potential business members.

COMMUNICATION COMMITTEE: Jim Cubberly, Chairman, reported an iContact message will be sent out reviewing completed tour stops, and giving information toward future tour stops. The committee is involved in getting more information from the local reps. Representatives are sending information about their groups’ activities and the committee is collecting these in a repository.

FOUNDER’S REPORT: Roy thanked those who had fielded inquiries since the AARP article appeared. Since the beginning of March when the AARP article came out there have been about 12,000 hits on our web site (in 2 weeks). The average per month is between 2,800 - 3,500. NAMM fellowships: Graham Sattler, the 4th director, is here now from Australia. He will visit groups in Ontario, Canada, New York, Arizona, Washington and California.

NEWSLETTER EDITOR: Kathy Weber reported that Shirley Michaels announced she intends to step down from the position of newsletter editor after the spring newsletter. Kathy received a job description from Shirley and will work with Jim C. on an iContact message to request those interested contact her. She will collect the responses and submit them to a small committee.

NEW BUSINESS: Barbara Belbeck visited the New Glasgow, Nova Scotia New Horizons band directed by Paul Barrett. About 40 people were in attendance, including folks learning guitar and piano. Barbara gave a brief talk about NHIMA.